VacTrack

Manager Hub

STAGING

Manager Login

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Ticket Hub

Good Morning

Live
Today / Action Needed
Crew Help / Blockers · 0
Today Dispatch
Live Crew Today
Usage Logs / Field Cost
Activity
Timecards & Payroll
Review clock-ins, fix time, approve hours, and export payroll. Ticket scheduling stays in Tickets.
Focus Day
Today
0
Day Hrs
$0
Day Labor
0
Pending
0
Approved
Scheduling and crew assignments are managed from ticket cards. This page is for timecard review and payroll cleanup.

Payroll Review Queue

Start with exceptions, approve clean time, and fix missing clock-outs before export.

All
Open
Pending
Approved
Payroll

Export QuickBooks CSV

QuickBooks-style time activity file

Export Break Evidence

Meal/rest review CSV

People

Crew access and client contacts that make tickets faster to dispatch.

Ticket Home

Project Managers start here: today’s tickets, crew status, proof, and review.

Tickets

New Field Ticket

Messages

Internal crew inbox and project chats. This is not a customer-send lane.

Inbox
0 chats
Select a chat
Open a crew or project thread to read and respond.

Messages

Select a chat
Open a crew or project thread to read and respond.
Photo Gallery
Today’s field proof and manager uploads.
0 photos

Review & Billing Prep

Review completed tickets before billing.

Review buckets
Choose a service ticket to build the draft packet.
Packet details
Proof and office notes

Field proof

Office notes

Workflow

Current closeout path

Export preview

Manager Settings

Quick jump

Notifications

Add Shift

Add Employee

Add Ticket

Required DispatchClient, address, exact dig pin, time, and crew. Office details can wait.
Saved clients fill contact, address, PO, and defaults.
811 Safety ItemExact dig pin
Different from jobsite address. This is where work happens.
Truck units come from Settings > Dispatch Catalogs, not equipment billing rows.
Office / Billing Details Field ticket, PO, PM, rate, charge code
Safety / Closeout Details Permit, dig size, closeout, site photo
Optional dispatch image for crew cards.

Client Profile

Contact

?
Defaults Used to auto-fill tickets
Billing Optional office defaults

Crew Detail

Crew Today

Labor Today

Daily Setup

Service Ticket

Edit Ticket

Draft Review

Shift Detail

Schedule Detail

Job Log

Add Field Photo

Choose how you want to add the photo

You can add a note and mark up the photo before it lands in the job log.

Field Cost Review

Photo

Daily Report

Staging Setup Check

Send Feedback

Setup Wizard

Company setup

Company, manager, work mode.

Waiting

Logo

No logo uploaded yet.

Manager login

PIN and OTP.

Waiting

Authenticator Secret

Not enabled

Crew onboarding

Add crew and portal access.

Waiting

Service ticket setup

Add live ticket templates.

Waiting

Usage catalog

Equipment, disposal, water, proof items.

Waiting

Edit Catalog Row

Confirm Action

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